1. Pick a template
Visit the Microsoft Office template gallery and select ‘Calendars’ to see designs for Microsoft PowerPoint, Excel and Word. Choose a PowerPoint design and select either ‘Download’ or ‘Edit in browser’.
If you choose to work in your browser, you’ll be prompted to log in with your Microsoft account or create a new one. Once you’ve signed in, the template will open in PowerPoint online.
If you’ve downloaded a calendar printing template, double-click the file to open it in the PowerPoint desktop app.
2. Choose Your Size And Month
Wall calendars are available in two custom sizes — 8.5×11 and 12×12. If you’re looking for something smaller, you may want to consider a desk calendar or an easel calendar.
Next, choose the month you want your calendar to start. This is such a great feature! You no longer have to “waste” months if you’re not creating your calendar at the beginning of the year. Now you can start your 12 months in any month you choose.
3. Upload Your Photos
Whether your photos exist on your phone, on your computer, or on social media, it’s easy to upload all of your photos with just a couple of clicks. Once your photos are uploaded, you’ll be able to drag and drop them right into the calendar template you choose.
4. Add new events
There are already some important events entered in the template, but you can add others by typing into the text box for a particular day. Don’t worry about the placeholder ‘Click to add’ text — this won’t appear when you print your calendar.
As well as birthdays and anniversaries, you might want to add some religious observances and other holidays. CalendarDate.com has an extensive list, with a drop-down menu of countries for national events.
5. Print or export your calendar
Click ‘File > Print’ and your PowerPoint calendar will be converted to a PDF so it can be printed like any other document. Make sure to check the print preview carefully; the template might not be the same dimensions as your paper.
Your calendar will be saved to OneDrive automatically (using some of your 5GB allowance), but you can export it to your desktop as a PDF or ODP (Open Document Presentation) file if you prefer. You can also select ‘Download a copy’ to save it in Microsoft’s native PPTX format for editing later.